Timesheet Generator
Log hours worked by task for a pay period — for payroll support or client billing backup. Add your logo and export a clean PDF — free, no signup.
A time record, not a pay calculation
This timesheet only tracks hours against dates and tasks — it does not compute payroll or withholding. If the hours came from a scheduled work order, link the two, and once billing follows, an expense report can accompany the invoice. For an actual take-home pay estimate from these hours, use the Paycheck Calculator.
What a timesheet should record
- Employee or contractor name — and the pay period the timesheet covers.
- Hours worked by day and task — logged against dates rather than one lump total.
- Overtime hours — flagged separately where applicable.
- Approval line — a signature or sign-off once the period closes.
Frequently asked questions
What is a timesheet used for?
A timesheet records hours worked against tasks or job codes for a pay period. Employers use it to support payroll; freelancers and contractors use it as backup for what they bill a client.
Does this timesheet calculate pay or withholding?
No — this generator is a pure time-tracking record: hours logged against dates and tasks, with no payroll or tax math. For an actual take-home pay estimate from those hours, use the Paycheck Calculator.
How long must timesheets be kept?
Under the Fair Labor Standards Act, employers must keep payroll records for at least 3 years, and records used to compute pay — including time cards and work schedules — for at least 2 years (DOL Wage and Hour Division Fact Sheet #21).
Do both hourly and salaried employees need timesheets?
Non-exempt employees (generally paid hourly) must have their hours tracked under the FLSA. Exempt salaried employees aren't required to track hours for overtime purposes, but many employers still use a timesheet for project billing or PTO tracking.
Related Calculators
Expense Report Generator
Document reimbursable business expenses with line items and totals. Free PDF export
Work Order Generator
Create a work order with job details, scheduled dates, and assigned staff. Free PDF export
Paycheck Calculator
Federal, state, FICA withholding, net take-home, W-4 alignment